InferOwl is an AI operating system for staffing and recruitment. It unifies your ATS, dialer, email, scheduler, document vault, and compliance tracking into a single platform, then wraps an AI agent around every candidate, client, and call to draft outreach, update the pipeline, and coach recruiters.

How is InferOwl different from a traditional ATS like Bullhorn, Ceipal, or JobDiva?

Legacy ATS platforms store data and wait. InferOwl wraps an inference engine around every record, so the system suggests the next best action, automates the busywork, and keeps your pipeline current on its own — with a human approval gate on every action and a full audit trail.

Does the AI agent act without human oversight?

No. Every action — outreach, submittals, follow-ups, credential alerts — is proposed by the agent, reviewed by a recruiter, then executed and logged. Nothing goes out without a human approving it.

Is InferOwl only for healthcare staffing?

InferOwl is a horizontal operating system for staffing and recruitment, proven first in healthcare. Specialty match, licence tracking, shift type, and credential expiry are built into the core data model and extend to IT and other verticals.

How does pricing work?

InferOwl is a per-seat platform plus usage-metered AI — you pay only for the inference you actually use. Book a 20-minute call and we shape a plan around how your team works.

Create and track submittals in InferOwl

Submittals connect a candidate and job through client review, interview, offer, and outcome stages. InferOwl limits transitions and may require a reason or completed package before accepting a status change.

Submittals workspace with workflow counts and filters. — Current InferOwl interface captured from product commit 9cf4498 with sanitized synthetic data. · InferOwl product UI

Manage a submittal

01
Create the submittal
Choose the candidate and job, confirm the intended client workflow, and create the record with Manage submittals access.
02
Complete the submission package
If the job requires a submission package, resolve missing documents or fields before moving to Submitted to client.
03
Update status
Open the submittal drawer and choose an allowed next status. Add a reason when moving to a negative outcome; conditional offer acceptance requires a note.
04
Track an interview
Schedule the interview, then record pass, fail, or no-show outcomes when known.
05
Create and resolve the offer
Enter offer dates, rate, and gross-profit information as applicable. Record acceptance or decline and the required reason or condition note.
06
Review the portfolio
Use status, client, job, and submitted-after filters to review work. Counts and funnel stages follow the selected job when one is chosen. CSV export uses the active filters and should be downloaded only when authorized.

Record the actual outcome

Statuses drive shared reporting. Update them only after the real client, candidate, interview, or offer event occurs, and use the configured reason rather than a generic note when one is required.

Troubleshooting

The intended status is unavailable.

Likely cause: The current status does not allow that transition.

Choose an allowed next status and complete intervening workflow steps before trying again.

Submitted to client is blocked.

Likely cause: The job requires a complete submission package and one or more items are missing.

Open the candidate or submittal package, complete the named items, then retry the transition.

A decline, rejection, or conditional acceptance does not save.

Likely cause: The selected outcome requires a reason or condition note.

Choose the applicable reason or add the required note, then save again.